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Safety and Operating Procedures

Courses’ location
Shore-based: Porto di Roma, Lungomare Duca Degli Abruzzi ,84 00121 (ROMA)
Practical: Porto Santo Stefano – Monte Argentario (GR)

  • this guideline is intended to:
    inform instructors of their overall terms of contract and constitute a guideline for their attitude in running courses;
  • inform all Miceli Vela’s operational staff on our health, safety and operational procedures

It contains
Mini Safety Management System

  1. Who is accountable and responsible for Safety?
  2. Policies and Procedures for instructors working at Miceli Vela
  3. Incident Procedure and Emergency Action Plan
  4. Contact numbers
  5. Review

Annexes

  1. Risk assessment and safety brief check list
  2. Repairs and defect form
  3. Check list prior to go off sea
  4. Debriefing form
  5. End courses checklist
  6. Italian incident’s report and the EN translation
  7.  MAIB Reporting 

Mini Safety Management System

1.  Who is accountable and responsible for safety

According to its legal duties, Miceli Vela srl provides a safe working environment, safe work equipment, and safe methods of work in line with Italian regulation and RYA policy, including feedback and communication lines which grant the identification of safety hazards and allow an effective reporting system at each level.
For such purpose, notices are given to our staff on roles and responsibilities in a circular flow of communication which includes the following bodies part of our Communication scheme.

Miceli Vela RYA RTC Principal – Setting Policies and Goals

Miceli Vela Board – Making decisions

Training and familiarization for instructors and other members of the staff

i. Roles and Responsibilities

a. Liability at Miceli Vela RYA RTC

All the instructional staff working at Miceli Vela must hold a valid RYA certificate of competence and instructors endorsement.
Miceli Vela ensures the safety of its employees, customers and anyone else involved in our activities.

 

b. Responsibilities

Shorebased facilities and vessels used for practical courses are covered by Miceli Vela’s Insurance policies, which apply to RYA courses. 

According to the Italian rules, Miceli Vela srl has ultimate responsibility for health and safety of its staff and customers during the RYA RTC shore based and practical activities.

According to the RYA rules, the principal of the RTC Isabella MARINUCCI has ultimate responsibility for health and safety of the staff and customers during the RYA RTC shore based and practical activities.

Mr. Pier Paolo TOMASSI is nominated deputy Principal.

When delivering ashore corses, instructors will be given the responsibility of taking care of their own health and safety and of candidates’ health and safety during the shore based classes.

Instructors on board vessels will hold a practical course starting from Porto Santo Stefano and will be given the responsibility of taking care of their own health and safety and of the candidates’ health and safety during the practical activities and while on own tuition boats.

All staff and instructors have a responsibility to cooperate with supervisors and managers to achieve a safe teaching environment.

 

c. Safety induction

Prior to the commencement of any contract, Miceli Vela staff will be familiarized with the company’s procedures and methods of work. An Induction briefing is to be delivered at least on the following:

Safety brief and risk assessment

Spare parts

Check list prior to go to sea

Debriefing form

End courses check list

Italian major incidents’report and EN translation

MAIB reporting

2. Policies, sailing areas and Procedures for instructors working at Miceli Vela

The practical instructor will hold the course starting from the departure point and staying within the sailing areas as follows:

– for PBL2 and cruising courses such as comp crew, day skipper and yachtmaster the departure point is Porto Santo Stefano. A Range of 15 miles around this point is authorized.

Absolute interdiction is made for cruising vessels (TOP, JALA ONE and SERMAR) to attempt sailing in:

– Santa Liberata Channel,  Albegna River, any area North of Talamone marina entrance, water shallower than 5 meters depht.

– any marina under sail

Except if he/she has been authorized or asked to proceed differently, the instructor can  pass those limits, unless unsafe for the vessel of the life at sea in the judgment of the instructor.

He / She will be given the responsibility of taking care of his own health and safety and of the health and safety of candidates during the practical activities and while on tuition boats.

 

a) General Conduct of instructors

Instructors must follow the code of conduct.

i. Alcohol policy

No alcohol may be consumed whilst working or before the beginning of courses. Even during meals, the instructor must not go over the legal limits for alcohol consumption for driving [0.2 gr: small beer (0.25lt) one glass of wine (0.20lt)].

ii. Smoking policy

Smoking below deck and throwing cigarettes overboard is strictly prohibited.

 

b) Shorebased courses conduct

Shore based courses are run from 09:00 to 18:00 at the following address: Porto di Roma – Lungomare duce degli Abruzzi, 84, – 00121 Ostia (ROMA)

The instructor will use the teaching equipment of the center. Equipment must be returned in the same conditions as it was firstly put in place.

The instructor must ensure that all the candidates have a suitable understanding of the elements taught.

By the end of the course the instructor will have given a short presentation of the shore based, oral and practical exam.

The instructor must also ensure all candidates have understood the examining procedure and have fill the application form for the exam.

c) Practical course procedures

Practical courses will start from Porto Santo Stefano. If adverse weather is expected, the vessel may need to be moved prior to the course or exam to southern ports, such as Porto Ercole or Cala Galera or northern, such as Talamone.

Prior to depart, the instructor must report to the principal or the vice principal a detailed plan of the passage which he/she intends to undertake. This must be done by telephone considering weather conditions, in such a way that the managing staff of the Centre is aware of the location of the vessel.

Instructors must be on board at least one hour before the starting of the course. If during the checks procedure any first aid, spare parts or equipment is missing from the boat it must be replaced prior to departure where possible. Should any of the above be used during a course it must be reported on the repairs and defect form Annex 2.

The instructor should not proceed at sea if there are any doubts concerning the safety of the vessel or of the candidates.

The instructor should also bear in mind future forecast conditions and must always consider the overall safety and limitations of the yacht, the RIB or motor cruiser and of the candidates.

 

NB: PORTS ENTRANCE / LEAVE AUTHORIZATION MUST BE OBTAINED BY VHF ON THE RELEVANT CHANNEL FOR THE PORT.

ENTRY TO MANY PORTS AND MARINAS IS RESTRICTED DUE TO DEPTH CONSTRAINTS IN ADVERSE WEATHER CONDITIONS.

***  Port’s authorities’ instructions must be followed ***

For safety policy on board, instructors must refer to the relevant document:

i. Prior to set off, instructors must:

  1. Check whether all candidates know how to swim or not and that they are aware of the activity they undertake. In case they cannot swim they must wear compulsorily an inflatable lifejacket prior stepping onto the pontoon and they must use a harness when moving on board.
  2. Welcome candidates on board and follow the Check list prior to sail at sea including delivering a Safety briefing and risk assessment, referring to the relevant list (annex 1).

ii. Safety briefing

A safety briefing as foreseen by MGN 280 must be delivered to candidates. The instructor will demonstrate to all students the use of safety equipment on board at the beginning of each course.

iii. After each course they must:

Hold a debriefing with each candidate, fill the relevant form (annex 4) and return it to Miceli Vela.

Also :

  • The end of courses check list must be respected and followed (annex 5).

iv. Food Policy on board

    No cooking can be done on board without the permission of the instructor. The use of the galley is strictly prohibited to candidates without the instructor’s permission or during examination, unless authorized by the examiner.

    The instructor ensures that the galley and cooking equipment are left in good conditions following the on-board food and hygiene guidelines.

    v. Finishing the course

    At the end of each course, the yacht must be maintained clean and returned clean to Miceli Vela srl. Conditions of all Miceli Vela’s personal safety equipment must be checked and reported to the principal by email. Please refer to the end courses’ list (annex 5) for other elements.

    Instructors must fill and return the forms to Miceli Vela:

    • Repairs and defect form, if any
    • Debriefing form
    • Expenses’ receipts or relevant invoices

     

    vi. Instructor Booking, Payment & Invoicing policy and Expenses Refund

    The instructor will return the relative invoices for refund.  No un-receipted expenses will be refunded to instructors.

    All Invoices must be to:

    Miceli vela S.r.l.
    Lungomare Duca degli Abruzzi, 84
    00121 Roma
    C.F. PI.: 11315551009
    Codice Univoco: 5RUO82D

    The courses will be booked with the instructor at least 2 weeks prior to the course and confirmed 1 week prior to the course. The payment will be done by bank transfer within the 2 weeks after Miceli Vela has received the relevant invoice.

    All the payments must be invoiced.

    If in doubt of any procedure, the instructor must refer to the principal and follow the given instructions.

    Any additional momentary health and safety provision which may arise for any reason, including Covid 19 restrictions, must be respected. Instructors must not infringe such restrictions or allowing any of the candidates to do so, under any circumstance.

     

    3. Incident, accidents and Near Misses Procedure

    In any case of emergency or major incident, while at sea, it is the responsibility of the Instructor on board to deal with it in terms of safety of himself, of the candidates and of the vessel.

     Once ashore, if no contact could have been established earlier, Md Isabella Marinucci, Mr. Marco Miceli and Mr. Pier Paolo Tomassi MUST BE INFORMED IMMEDIATELY

     

    Please refer to the following numbers:

    Isabella Marinucci: +39 333 7534472

    Marco Miceli: +39 335 5761862

    Pier Paolo Tomassi: +39 338 6018237

     

    The instructor must refer to the document in annex 6 and 7 in order to fill the Italian and UK form for incidents accidents and near misses. in order to comply with the italian rules, instrcutions given by Italian authorities must be followed.

    Incidents, accidents and near misses occurring on board SERMAR must been evaluated under the MAIB classification and reported to the MAIB with the right form available to the MAIB web site: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/494276/AccidentReportForm-ElectronicFormV2.pdf

    If an event such as those affecting the safety of the vessel in her structure or in her ability to maneuver it must be considered as incident to be reported.

    Next of kin of everyone on board is available  in the office or  on line. All relevant events, including “near misses” must be recorded in the logbook.

    4. Emergency Action Plan

    In case of emergency  during practical courses including while at sea, it is the responsibility of the instructor on board to deal with it in terms of safety of himself, of the candidates and of the vessel according to international regulation and local competences.

    Miceli Vela Staff must be informed of the occurrence. Please refer to the following numbers:

    Isabella Marinucci: +39 333 7534472

    Marco Miceli: +39 335 5761862

    Pier Paolo Tomassi: +39 338 6018237

    If any emergency is experienced, no public declaration will be given to the press. The instructor and/or competent witnesses will be asked to meet somewhere they can talk away from the press, if any.

    Miceli Vela’s Owners, the Principal and the Chief Instructor will decide who will speak to the press, when and what he/she will say.  RYA Training department +44 023 8060 4181 must be informed.

    Witnesses are to be asked to contribute in providing a statement to the centre

    A record on the log book of the vessel must be kept of whom Miceli Vela has spoken to, who has contacted the RTC.

    5. Contact numbers

    STAFF:

    Isabella Marinucci: +39 333 7534472

    Pier Paolo Tomassi: +39 338 6018237

    Marco Miceli:  +39 335 5761862

    William Addobbati: +39 328 4696610

     

    When at Sea

    VHF CH 16: DISTRESS CHANNEL

    VHF CH 09:  MANDATORY  leaving/entering Port of CALA GALERA and assistance to berthing

    VHF CH 09:  leaving/entering PORT OF SANTO STEFANO and assistance to berthing

    VHF CH 16:  leaving/entering PORT OF PORTO ERCOLE and assistance to berthing

    On the Latium and Tuscany coasts, mobile phones are often of use. In case of emergency, and once having followed the adequate procedures required by sea rules, you can refer to:

     

    Coastal Guard free phone number 1530.

     

    6. Review

    This policy is reviewed every two years at the latest.